Organizing templates

Getting Started with OpenOffice.org 3

Chapter 3. Using Styles and Templates

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• Applying styles
• Modifying styles
• Creating new (custom) styles
• Copying and moving styles
• Deleting styles
• Using a template to create a document
• Creating a template
• Editing a template
• Adding templates using the Extension Manager
• Setting a default template
• Associating a document with a different template
• Organizing templates
• Examples of style use

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OOo can only use templates that are in OOo template folders. You can create new OOo template folders and use them to organize your templates, and import templates into those folders. For example, you might have one template folder for report templates and another for letter templates. You can also export templates.

To begin, choose File > Templates > Organize from the main menu. The Template Management window opens.

All the actions made by the Commands button in the Template Management window can be made as well by right-clicking on the templates or the folders.

Creating a template folder

To create a template folder:

1. In the Template Management window, click any folder.
2. Click the Commands button and choose New from the drop-down menu. A new folder called Untitled appears.
3. Type a name for the new folder, and then press the Enter key. OOo saves the folder with the name that you entered.

Deleting a template folder

You cannot delete template folders supplied with OOo or installed using the Extension Manager; you can only delete template folders that you have created.

To delete a template folder:

1. In the Template Management dialog, click the folder that you want to delete.
2. Click the Commands button and choose Delete from the drop-down menu. A message box appears and asks you to confirm the deletion. Click Yes.

Moving a template

To move a template from one template folder to another template folder:

1. In the Template Management dialog, double-click the folder that contains the template you want to move. A list of all the templates contained in that folder appears underneath the folder name.
2. Click the template that you want to move and drag it to the desired folder. If you do not have the authority to delete templates from the source folder, this action copies the template instead of moving it.

Deleting a template

You cannot delete templates supplied with OOo or installed using the Extension Manager; you can only delete templates that you have created or imported.

To delete a template:

1. In the Template Management dialog, double-click the folder that contains the template you want to delete. A list of all the templates contained in that folder appears underneath the folder name.
2. Click the template that you want to delete.
3. Click the Commands button and choose Delete from the drop-down menu. A message box appears and asks you to confirm the deletion. Click Yes.

Importing a template

If the template that you want to use is in a different location, you must import it into an OOo template folder.

To import a template into a template folder:

1. In the Template Management dialog, double-click the folder into which you want to import the template.
2. Click the Commands button and choose Import Template from the drop-down menu. A standard file browser window opens.
3. Find and select the template that you want to import and click Open. The file browser window closes and the template appears in the selected folder.
4. If you want, type a new name for the template, and then press Enter.

Exporting a template

To export a template from a template folder to another location:

1. In the Template Management dialog, double-click the folder that contains the template you want to export. A list of all the templates contained in that folder appears underneath the folder name.
2. Click the template that you want to export.
3. Click the Commands button and choose Export Template from the drop-down menu. The Save As window opens.
4. Find the folder into which you want to export the template and click Save.