Autoformatting cells and sheets

Getting Started with OpenOffice.org 3

Chapter 5. Getting Started with Calc

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• Parts of the main Calc window
• Starting new spreadsheets
• Opening existing spreadsheets
• Saving spreadsheets
• Navigating within spreadsheets
• Selecting items in a sheet or spreadsheet
• Working with sheets
• Viewing Calc
• Entering data using the keyboard
• Speeding up data entry
• Editing data
• Formatting data
• Autoformatting cells and sheets
• Formatting spreadsheets using themes and Conditional Formatting
• Hiding and showing data
• Sorting records
• Printing from Calc

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You can use the AutoFormat feature to quickly apply a set of cell formats to a sheet or a selected cell range.

1. Select the cells, including the column and row headers, that you want to format.
2. Choose Format > AutoFormat.
File:CalcAutoformat.png
Choosing an AutoFormat
3. To select which properties (number format, font, alignment, borders, pattern, autofit width and height) to include in an AutoFormat, click More. Select or deselect the required options.
4. Click OK.

If you do not see any change in color of the cell contents, choose View > Value Highlighting from the menu bar.

Defining a new AutoFormat

You can define a new AutoFormat that is available to all spreadsheets.

1. Format a sheet.
2. Choose Edit > Select All.
3. Choose Format > AutoFormat. The Add button is now active.
4. Click Add.
5. In the Name box of the Add AutoFormat dialog, type a meaningful name for the new format.
6. Click OK to save. The new format is now available in the Format list in the AutoFormat dialog.