Documentation/OOoAuthors User Manual/Getting Started/Organizing templates

Getting Started with OpenOffice.org 2.x

Chapter 12: Working with Templates

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• Using a template to create a document
• Creating a template
• Editing a template
• Adding templates with Extension Manager
• Setting a default template
• Organizing templates

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Organizing templates

OOo can only use templates that are in OOo template folders. You can, however, create new OOo template folders and use them to organize your templates. For example, you might have one template folder for report templates and another for letter templates. You can also import and export templates.

To begin, choose File > Templates > Organize from the main menu. The Template Management dialog opens.

All the actions made by the Commands button in the Template Management window can be made as well by right-clicking on the templates or the folders.

Creating a template folder

To create a template folder:

1. In the Template Management dialog, click any folder.
2. Click the Commands button.
3. From the drop-down menu, choose New. A new folder called Untitled appears.
4. Type a name for the new folder, and then press Enter. OOo saves the folder with the name that you entered.

Deleting a template folder

You cannot delete template folders supplied with OOo or installed using the Extension Manager; you can only delete template folders that you have created.

To delete a template folder:

1. In the Template Management dialog, click the folder that you want to delete.
2. Click the Commands button.
3. From the drop-down menu, choose Delete. A message box appears and asks you to confirm the deletion. Click Yes.

Moving a template

To move a template from one template folder to another template folder:

1. In the Template Management dialog, double-click the folder that contains the template you want to move. A list of all the templates contained in that folder appears underneath the folder name.
2. Click the template that you want to move and drag it to the desired folder. If you do not have the authority to delete templates from the source folder, this action copies the template instead of moving it.

Deleting a template

You cannot delete the templates supplied with OOo or installed using the Extension Manager; you can only delete templates that you have created.

To delete a template:

1. In the Template Management dialog, double-click the folder that contains the template you want to delete. A list of all the templates contained in that folder appears underneath the folder name.
2. Click the template that you want to delete.
3. Click the Commands button.
4. From the drop-down menu, choose Delete. A message box appears and asks you to confirm the deletion. Click Yes.

Importing a template

If the template that you want to use is in a different location, you must import it into an OOo template folder.

When you download a template from a website or CD, you can save it anywhere on your computer and then import it into OOo as described here.

To import a template into a template folder:

1. In the Template Management dialog, double-click the folder into which you want to import the template.
2. Click the Commands button.
3. From the drop-down menu, choose Import Template. A standard file browser window opens.
4. Find and select the template that you want to import and click Open. The file browser window closes and the template appears in the selected folder.
5. If you want, type a new name for the template, and then press Enter.

Exporting a template

To export a template from a template folder to another location:

1. In the Template Management dialog, double-click the folder that contains the template you want to export. A list of all the templates contained in that folder appears underneath the folder name.
2. Click the template that you want to export.
3. Click the Commands button.
4. From the drop-down menu, choose Export Template. The Save As dialog opens.
5. Find the folder into which you want to export the template and click Save.