EN/documentation/ooo3 user guides/getting started/adding objects

Getting Started with OpenOffice.org 3

Chapter 6. Getting Started with Impress

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• Parts of the main Impress window
• Working with views
• Creating a new presentation
• Formatting a presentation
• Slide masters and styles
• Working with slide masters
• Adding and formatting text
• Creating tables
• Adding graphics, spreadsheets, charts, comments and other objects
• Setting up and running the slide show

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Graphics in Impress are handled much the same as graphics in Draw. For more information, see Chapter 7: Getting Started with Draw,the Draw Guide, or Chapters 4, 5, and 6 in the Impress Guide.

Spreadsheets embedded in Impress include most of the functionality of spreadsheets in Calc and are therefore capable of performing extremely complex calculations and data analysis. However, in most cases people limit the use of spreadsheets in Impress to creating complex tables or presenting data in a tabular format. If you need to analyze your data or apply formulas, these operations are best performed in a Calc spreadsheet and the results displayed in an embedded Impress spreadsheet.

To add a spreadsheet to a slide, select the corresponding layout in the list of predefined layouts in the Tasks pane. This inserts a placeholder for a spreadsheet in the center of a slide. To insert data and modify the formatting of the spreadsheet, it is necessary to activate it and enter the edit mode. To do so, double-click inside the frame with the green handles.

Alternatively, select Insert > Spreadsheet from the main menu bar. This opens a small spreadsheet in the middle of the slide. When a spreadsheet is inserted using this method, it is already in edit mode. It is also possible to insert a spreadsheet as an OLE object.

To add a chart to a slide, select the corresponding layout in the list of predefined layouts in the task pane or use the Insert Chart feature.

Impress offers the capability of inserting in a slide various other types of objects such as music or video clips, Writer documents, Math formulas, generic OLE objects and so on. A typical presentation may contain movie clips, sound clips, OLE objects and formulas; other objects are less frequently used since they do not appear during a slide show.

For details on using spreadsheets, charts, and other objects in Impress, refer to Chapter 7: Inserting Spreadsheets, Charts and Other Objectsof the Impress Guide.

Adding Comments to a Presentation

Impress supports comments (formerly called sticky notes) similar to those in Writer and Calc.

1. In Normal View, choose Insert > Comment from the menu bar. A small box containing your initials appears in the upper left-hand corner of the slide, with a larger text box beside it. Impress has automatically added your name and the date at the bottom of this text box.

File:Insert-Comment.png

Inserting a Comment into a presentation

2. Type or paste your comment into the text box. You can optionally apply some basic formatting to parts of the text by selecting it, right-clicking,and choosing from the pop-up menu. (From this menu, you can also delete the current comment, all the comments from the same author,or all the comments in the document.)
3. You can move the small comment markers to anywhere you wish on the page. Typically you might place it on or near an object you refer to in the comment.
4. To show or hide the comment markers, choose View > Comments.
5. Select Tools > Options > User Data to configure the name you want to appear in the Author field of the comment, or to change it.

   If more than one person edits the document, each author is automatically allocated a different background color.