View source for Documentation/OOo3 User Guides/Writer Guide/Assigning shortcut keys

{{DISPLAYTITLE:Assigning shortcut keys}}
[[ru:RU/documentation/ooo3_user_guides/writer_guide/assigning_shortcut_keys]]
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In addition to using the built-in keyboard shortcuts (listed in Appendix A), you can define your own. You can assign shortcuts to standard OOo functions or your own macros and save them for use with the entire OpenOffice.org suite.

{{Documentation/Caution| Be careful when reassigning your operating system’s or OOo’s predefined shortcut keys. Many key assignments are universally understood shortcuts, such as ''F1'' for Help, and are always expected to provide certain results. Although you can easily reset the shortcut key assignments to the OOo defaults, changing some common shortcut keys can cause confusion, frustration and possible data loss or corruption, especially if other users share your computer.}}

To adapt shortcut keys to your needs, use the Customize dialog, as described below.

# Select '''Tools&nbsp;>&nbsp;Customize&nbsp;>&nbsp;Keyboard'''. The Customize dialog opens.
# To have the shortcut key assignment available in all components of OpenOffice.org select the '''OpenOffice.org''' button.
# Next select the required function from the ''Category'' and ''Function'' lists.
# Now select the desired shortcut keys in the ''Shortcut keys'' list at the top of the page and click the '''Modify''' button on the right. The selection now appears in the ''Keys'' list on the lower right.
# Click '''OK''' to accept the change. Now the chosen shortcut keys will execute the function chosen in step 3 above whenever they are pressed.

{{Documentation/Note| All existing shortcut keys for the currently selected ''Function'' are listed in the ''Keys'' selection box. If the ''Keys'' list is empty, it indicates that the chosen key combination is free for use. If it were not, and you wanted to reassign a shortcut key combination that is already in use, you must first '''Delete''' the existing ''Key''.

Shortcut keys that are greyed-out in the listing on the Customize dialog, such as ''F1'' and ''F10,'' are not available for reassignment.}}

== Example: Assigning styles to shortcut keys ==
You can configure shortcut keys to quickly assign styles in your document. Some shortcuts are predefined, such as ''Ctrl+1'' for the ''Heading 1'' paragraph style and ''Ctrl+2'' for ''Heading 2''. You can modify these shortcuts and create your own.

<ol><li> Click '''Tools > Customize > Keyboard'''. The Keyboard page of the Customize dialog opens.
<li> To have the shortcut key assignment available only for Writer, select '''Writer''' in the upper right corner of the page; otherwise select '''OpenOffice.org''' to make it available to every component.
<li> Choose the shortcut keys you want to assign a style to. In this example, we have chosen ''Ctrl+9''.
<li> In the ''Functions'' section at the bottom of the dialog, scroll down in the Category list to ''Styles''. Click the + sign to expand the list of styles.
<li> Choose the category of style (our example uses a paragraph style). The ''Function'' list will display the names of the available styles for the selected category. The example shows some of OOo’s predefined styles.

[[Image:GS3-14-8.png|thumb|none|500px|''Defining keyboard shortcuts for applying styles'']]

<li> To assign ''Ctrl+9'' to be the shortcut key combination for the Text Body style, select ''Text Body'' in the ''Function'' list, and then click '''Modify'''. ''Ctrl+9'' now appears in the ''Keys'' list.
<li> Make any other required changes, and then click '''OK''' to save these settings and close the dialog.
</li></ol>

== Example: Assigning macros to shortcut keys ==
A common use for assigning macros to shortcut keys is to enable quick and easy insertion of special characters. This example shows how to st up keyboard shortcuts for inserting en-dashes and em-dashes.

First, you need to record a macro for inserting each type of dash. Then, you need to assign those macro to shortcut key combinations.

<ol>
<li>Choose '''Tools > Macros > Record Macro''' to start recording a macro.

A small window is displayed so you know that OpenOffice.org is recording.
[[Image:StopRecording3.png]]
<li>Choose '''Insert > Special Characters''' to open the Special Characters dialog box. Scroll down until you find the en-dash (U+2013) and em-dash (U+2014) characters. Select one of them and click '''OK'''.

[[Image:WG3-17-9.png|thumb|none|500px|''Find and choose the en-dash.'']]

<li>Click the '''Stop Recording''' button to stop recording, save the macro, and display the OpenOffice.org Basic Macros dialog. Type a descriptive name for the new macro in the '''Macro name''' box on the upper left.

[[Image:WG3-17-10.png|thumb|none|500px|''Naming the new macro and storing it.'']]

<li>Be sure to open the library container named ''My Macros''. Find the library named ''Standard'' under My Macros. Select Module1 and click '''Save'''.
<li>Repeat steps 1–4 to create other macros, for example to insert an em-dash.
<li>Choose '''Tools > Customize > Keyboard tab'''. In the Shortcut keys list, pick an unused combination (for example,
''Ctrl+Shift+N'' for an en-dash). In the Category list, scroll down to OpenOffice.org Macros, click the + sign (or small triangle, depending on your operating system), then click the + (or triangle) next to the Standard library and choose Module1. In the Function list, choose '''Endash''' and click the '''Modify''' button on the upper right. The selected key combination now appears in the Keys list on the lower right, and Endash appears next to ''Ctrl+Shift+N'' in the Shortcut keys list.
<li>Repeat for the em-dash macro, then click '''OK'''.

[[Image:WG3-17-11.png|thumb|none|500px|''Defining keyboard shortcuts for running macros.'']]

</li></ol>

{{Documentation/Tip| For inserting en- and em-dashes, and other special characters, you may find extensions such as Compose Special Characters useful. See [[Documentation/OOo3_User_Guides/Writer Guide/Using extensions|Adding functionality with extensions]].}}

== Saving changes to a file ==
Changes to the shortcut key assignments can be saved in a keyboard configuration file for use at a later time, thus permitting you to create and apply different configurations as the need arises. To save keyboard shortcuts to a file:

# After making your keyboard shortcut assignments, click the '''Save''' button near the bottom right of the Customize dialog.
# In the Save Keyboard Configuration dialog, select ''All files'' from the '''Save&nbsp;as&nbsp;Type''' list.
# Next enter a name for the keyboard configuration file in the '''File&nbsp;name''' box, or select an existing file from the list. If you need to, browse to find a file from another location.
# Click '''Save'''. A confirmation dialog appears if you are about to overwrite an existing file, otherwise there will be no feedback and the file will be saved.

== Loading a saved keyboard configuration ==
To load a saved keyboard configuration file and replace your existing configuration, click the '''Load''' button near the bottom right of the Customize dialog, and then select the configuration file from the Load Keyboard Configuration dialog.

== Resetting the shortcut keys ==
To reset all of the keyboard shortcuts to their default values, click the '''Reset''' button near the bottom right of the Customize dialog. Use this feature with care as no confirmation dialog will be displayed; the defaults will be set without any further notice or user input.


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